Effective Board Meetings
Effective Board Meetings promote the strategic vision and management of an organisation. Meeting structure and agenda, board member preparation, and the length of the meeting and its design are all key to maximising the effectiveness of meetings for board members. In addition, minutes of meetings along with follow-up for action items and decision implementation are also crucial to documenting the institution’s memory and providing a clear record of the board’s decisions (BoardEffect).
A regular schedule of board meetings will provide an opportunity for the board consider and discuss strategic issues that are important to the success of the company in the long-term. A well-crafted agenda for board meetings and streamlined distribution will ensure productive sessions. It’s crucial that all board members are provided with the meeting materials well before the meeting to allow enough time to review the agenda and to prepare for discussions.
The first item of any board meeting should be an overview and status report on the company’s performance since the last meeting. This is a great opportunity to highlight significant milestones and achievements and discuss areas for improvement.
The next step is for the board to consider strategies and come up with an action plan to move forward. The board should also create specific metrics to evaluate the effectiveness of these plans, including tangible key performance indicators that align with the organization’s goals.