Selecting Secure Data Room Providers
A virtual dataroom (VDR) allows parties to securely share documents for business online without the need to travel to a remote location. VDRs have replaced physical data rooms and document management software and other solutions that require scanning, printing and storage of documents. People can now access documents quickly and efficiently from any place in the world.
When choosing a secure dataroom provider select one that provides security features and granular authorizations for documents and folders. The granular access controls reduce human error and prevent unauthorized manipulation of sensitive information. Choose a vendor that provides advanced branding, such as a custom login page, background email, white-labeled hyperlinks, to make your virtual dataroom more comfortable and user-friendly.
Check if the service you choose or exceeds industry standards for information security and privacy by looking at their certifications. For instance, the top secure data room providers are HIPAA certified to ensure safe handling of health information that is protected and GDPR-certified to conform to European Union laws regarding personal data protection and transfer. Furthermore, a majority of secure data room providers are PCI-DSS compliant to protect the information on payment cards from hackers.
Most data breaches occur because of user errors and lack of robust security measures. If you choose a data room with security, you can reduce the chance of cyberattacks and demonstrate to clients as well as your partners and other others that your privacy is paramount. Secure data rooms should be equipped with password complexity requirements and timeouts for inactivity. dual-factor authentication, and IP restrictions.